With 1.7m casualties of the two World Wars commemorated at 23,000 locations, in more than 150 countries and territories across the globe, procurement is carried out by each of the Commission’s five areas; Africa and Asia Pacific, Canada, Mediterranean, UK & Northern, and Western Europe, as well as at its Head Office in Maidenhead.

This guide is intended to help potential suppliers understand how the Commission does business and what opportunities are available.

How we buy

The Commission has established the following tendering procedures:

Tendering Thresholds

Total contract value

Procedure

Below £5,000 One written quotation is obtained
£5,000 to £49,999 Value for money will be sought by inviting at least three written quotations
£50,000 and over A formal competitive tender process will be carried out
Over EU Threshold A procurement procedure will be carried out in accordance with EU Procurement Directives (Commission only). The opportunity will be advertised as appropriate in the Official Journal of the European Union (OJEU)

Total contract value is calculated on the total spend over the life of the contract. For example, a service contracted for a period of four years, costing £40,000 a year, has a total contract value of £160,000.

Current tendering opportunities

Our current tendering opportunities can be found by following this link

What happens next?

If you see an opportunity that you wish to tender for, first you must register your company with our tendering portal using this link. Anyone can register an interest in a tendering opportunity. Instructions on how to do this, and how to download the tender documents can be found in the tender advertisement.

Completing the tender documents

Notes of guidance are provided with all tender documents. You must complete and return the tender as instructed, by the given date and time. Tenders submitted after the deadline will not be accepted or read.

Award of contract

Contracts and/or Framework Agreements are awarded to the supplier, or suppliers, who submit the 'most economically advantageous tender (MEAT)’. The evaluation criteria, scoring method, scores and weightings will be clearly documented as part of the Invitation to Tender documents.

We will notify all unsuccessful tender applicants in writing and provide feedback on why your tender was unsuccessful.